Privacy at a glance

Who is responsible

Your university decides how your information is used and is responsible for it. EMPRA Technologies runs Praxeum for your university and follows its instructions. EMPRA does not use your information for its own purposes, does not sell it and does not use it to train AI.

What Praxeum keeps

• Your account: your name, university email, role, and the course and group you belong to.
• Sign-in and security: your password (stored only in a form that cannot be read back), your two-step sign-in setup if you use it, and records of sign-in attempts and sessions. Praxeum does not store your IP address.
• Your group's work: drafts, submitted work, uploaded logos, rationales, sources and the change note for a revision.
• Feedback: the levels and feedback your instructor releases, any question you ask about a criterion and the answer, when you first opened released feedback, and whether your group chose "Keep this result".
• Notices: in-portal notices about your work and whether you have read them.
• Records of actions: who submitted, released or changed something, and when.

Praxeum does not ask for your date of birth, nationality, religion, health or any similar sensitive detail.

Why it is used

Your university uses this information because it is needed to teach and assess the course you are enrolled in, or, for staff, to do the work your university employs you for. It is also used to keep your account secure.

In practice, Praxeum uses it to:

• let your group work together, submit, revise and receive feedback;
• let your instructor review and release your results;
• keep accounts and work secure and separate from other groups and universities;
• keep a record of who did what, so that results can be checked.

AI in your assessment

Your university chooses whether an AI assessment helps your instructor. If it does, you see a short notice above the submit button before you send your work.

When it is used, Praxeum sends your group's submitted work and logo, with the task brief and rubric, to Anthropic, an AI company based in the United States. Your names, email addresses and student numbers are not sent. Praxeum asks Anthropic to process your work only on infrastructure in the United States.

Anthropic works under a contract with EMPRA Technologies. It may not use your work to train its models. It deletes your work within 30 days, unless the work is flagged under Anthropic's usage policy, in which case it can be kept for up to 2 years.

Your instructor sets every level, writes or approves the feedback you receive and decides when to release it. You only ever see what your instructor releases, never the AI assessment. No result is decided by AI alone.

Please do not write personal names or details in your answers.

Who can see it

• You and your group see your group's work and its released feedback.
• Your instructor sees the work and results for the courses they teach.
• Your university's Praxeum administrators see accounts, courses and enrolments.
• EMPRA Technologies support can enter your university's Praxeum workspace only when one of your university's administrators allows it, for 1, 4 or 24 hours at a time. Support sees the administrator's screens and, if the administrator agrees, helps with a short list of account tasks such as invitations and enrolment. It never sees your coursework, marks or feedback and cannot change them. Every visit is logged, and your university can end it at any moment.
• Anthropic, for the AI step described above, if your university uses it.
• Service providers that EMPRA uses to run Praxeum, such as hosting, are listed in EMPRA's sub-processor list, which your university holds.
• Other students see your name if you are in their group. Other universities never see your information.

Where it is kept

Praxeum runs on servers in Germany, in the European Union. EMPRA Technologies keeps encrypted backup copies in the European Union. The AI step described above is the only time your work is sent outside the European Union.

How long it is kept

Coursework, assessments, released feedback, standings and records of actions

3 years

Questions about feedback, their answers and any appeal records

6 years

In-portal notices

180 days

Expired sign-in sessions

removed the next day

Records of locked sign-ins

90 days

These are the standard periods. They can be set differently for your university.

Your rights

You can ask your university to:

• tell you what information is held about you and give you a copy;
• correct it if it is wrong;
• delete it, or limit how it is used. Your group's shared work stays with the group, and your name is replaced with "Former member";
• have a person review any result you think was affected by the AI step. Every result you receive is already set and released by your instructor.

If you are not satisfied with your university's answer, you can complain to the data protection authority that applies to your university.

Cookies

Praxeum uses only the cookies it needs to keep you signed in and to check your two-step sign-in. It uses no advertising or tracking cookies and no analytics. Your browser also remembers a few display choices on your own device, such as a paused animation.

Demo requests

This part is about the Book a demo form on the Praxeum home page, not about your course. The form sends what you typed: your name, work email and institution, and the course title, cohort size and intended start if you added them. When the note under the form says so, pressing Send request emails it from Praxeum's mail server to sales@empra.ae, and you receive one short confirmation at the address you gave. Praxeum keeps no copy; to limit misuse, the server holds a scrambled form of your connection's address in its memory for up to one hour and never writes it down. Otherwise, your own email app opens with a message to sales@empra.ae, and EMPRA receives only the email you choose to send. EMPRA Technologies is responsible for it and uses it only to reply to you and to arrange a demo or a pilot. It stays in EMPRA's mailbox and is never added to Praxeum. To have it deleted, write to sales@empra.ae.

Changes to this page

When this page changes in a way that matters to you, the new version and its date appear here, and your university is told first.

Contact

Questions about your information go to your university. For a fault in Praxeum itself, or a question about how EMPRA handles your information, contact EMPRA support at support@empra.ae. We reply within one working day.